Tugas B.Inggris Bisnis 1 : Making a Memo

MAKING a MEMO

Nama : Darari Albajilly
NPM : 29110373
Kelas : 4KB04

Memo (short for memorandum) is a business-oriented style that is best suited for interoffice or intercolleague correspondence. More informal in tone and organization than a letter, memos are generally used to provide or ask for information, announce a new policy, update on personnel transfers, or for any other internal issues.

Elements of an Effective Memo

An effective memo:

• grabs the reader's attention
• provides information, makes a recommendation, or asks for action
• supports your position or explains benefits to reader
• mentions next steps and deadlines

When composing a memo, follow the same rules for good writing outlined on ourHow to Write an Effective Letter page. Always take the four-step approach to writing: plan what you want to say, write a draft, revise the draft, and edit.

Types of Memos

There are four types of memos you might have to write, each with its own organizational format: information, problem-solving, persuasion, and internal memo proposal.

  Information Memo

• used to deliver or request information or assistance
• first paragraph provides main idea
• second paragraph expands on the details
• third paragraph outlines the action required

  Problem-solving Memo

• suggests a specific action to improve a situation
• first paragraph states the problem
• second paragraph analyzes the problem
• third paragraph makes a recommendation
• when making a recommendation, include not only the positive details but also the drawbacks and diffuse them yourself

  Persuasion Memo

• used to encourage the reader to undertake an action he or she doesn't have to take
• first paragraph begins with an agreeable point
• second paragraph introduces the idea
• third paragraph states benefits to the reader
• fourth paragraph outlines the action required
• fifth paragraph ends with a call to action

  Internal Memo Proposal

• used to convey suggestions to senior management
• first paragraph states reason for writing
• second paragraph outlines present situation and states writer's proposal
• third paragraph describes advantage(s)
• fourth paragraph mentions and diffuses disadvantage(s)
• fifth paragraph ends with a call to action

Sample Memo

	MEMORANDUM To: All Staff Members From: Allen White, President Date: November 5, 2001 Re: Company Merger ____________________________________________________ I'd like to set the record straight. Perhaps you have heard rumours of all sorts to the effect that the company is going out of business, is being sold, or is merging.  Well, I am pleased to tell you that the last is true. We are merging. Effective January 1, we will become a wholly owned subsidiary of ABC, Inc. Principals at ABC have asked me to let you know of their sincere intentions to continue operating this division on a autonomous basis and to retain all the employees who are currently on the payroll. There are many benefits to be gained by the merger, and I would like to inform you of them personally. There will be a company-wide meeting in the auditorium on Monday, November 12, 2001 at noon. The meeting will be over lunch (provided by ABC), and members of the ABC team will be on hand to personally answer any questions. I'm sure that you'll approve of the merger wholeheartedly once you understand what we have to gain. I look forward to seeing each of you at the luncheon on November 12.

sumber : https://owl.english.purdue.edu/owl/owlprint/590/

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